Frequently Asked Questions

General Questions

  1. What are delegations/sub-delegations of President's authority?
  2. Why does the University need delegations of authority?
  3. Who is allowed to delegate/sub-delegate authority?
  4. Who decides what authority to delegate or sub-delegate?
  5. What is the President's Delegations of Authority Library?
  6. What are Authorized Approvals?
1. What are delegations/sub-delegations of President's authority?

The University, like all corporations, must act through authorized individuals. The law authorizes the Regents to act for the University. In turn, the Regents have delegated general executive management and administrative authority for the University to the President. The President may choose to retain some authorities and to delegate other authorities to senior leaders (delegations of authority), which essentially flow down through the University's chain of command as sub-delegations of authority.

Delegations and sub-delegations of authority include the ability to sign contracts and agreements that bind the University to a legally enforceable obligation (transactional authorities). The President's delegations of authority do not include broad oversight and management authorities, such as those outlined in job descriptions (non-transactional authorities). Ideally, there is alignment between these two types of authorities, as well as authorities provided to employees responsible for interfacing with institution-wide tools (EFS, PeopleSoft, EGMS).

View a list of all delegations

2. Why does the University need delegations of authority?

Clear, well-documented delegations and sub-delegations of authority protect the University's assets by assigning authority to individuals who are knowledgeable about the transaction and governing laws, rules, and policies. In a large, complex organization like the University, it is not always practical for supervisors to manage all of the transactions of the unit. Delegations of Authority allow supervisors to entrust and empower qualified employees to handle specific transactions on their behalf in order to achieve effective and efficient results.

3. Who is allowed to delegate/sub-delegate authority?

Individuals who have been delegated authority and have the authorization to sub-delegate authority may do so. If you have not been delegated a particular authority, you are not allowed to sub-delegate that authority.

4. Who decides what authority to delegate or sub-delegate?

Delegations of Authority is a management decision. However, delegators may not sub-delegate any authority that has been identified as one that cannot be sub-delegated.

5. What is the President's Delegations of Authority Library?

The President's Delegations of Authority Library is a comprehensive, web-based database that lists all of the transactional delegations/sub-delegations of authority at the University of Minnesota.

6. What are Authorized Approvals?

Each delegation describes required or authorized approvals. For example, an agreement that is written using a standard contract may be signed without review by the Office of the General Counsel, but other contracts must be approved by the Office of the General Counsel before they may be signed.